Projects, Tasks, Calendars… Oh My!

Download 1.0 Now

SmartCal GTD 2.0 is our most ambitious iPhone app ever.   1.0 synchronizes events with your iPhone Calendar and from there to iCal, Outlook, Mobile Me, Google and more. Now 2.0 will sync your tasks with Toodledo. This means you can share both events and tasks data with the all-new SmartPad on your iPad.  Best of all, SmartCal GTD features our new GTDo lists with Project Management inspired by our successful planning app, SmartPlans.

SmartCal GTD 2.0 is now in beta testing has been submitted to the App Store and should be available later this month (knock on wood). You can get ready for it by downloading SmartCal 1.0.2 now (the upgrade will be free).

GTDo’s

Simple Minds Think Alike

The concept is this: You have many different projects. Each of those Projects has a ton of tasks, all in a specific order. For example “Write the first chapter of the book” is at the top of your “Great American Novel” project and “Write software specifications” is at the top of your “Design a cool iPhone App” project. SmartCal GTD takes the top item from each of your Projects, and automatically places it into the active Task List for today. Now you can focus on what you need to do today, without the distractions of everything else nagging at you. As with SmartCal 1.0, you can change the order with your fingertips, and change your working schedule by sliding our patented Day Manager bar. With SmartCal GTD 2.0, you can see everything - or just the important stuff – without losing contexts. And the one-tap filter tabs gives you instant access to what you need. Now you can focus, be more efficient, and have more fun. Because life is so much more than just getting things done.

Project Planning

Our new Projects view takes its cue from SmartPlans.  It allows you to see every detail and every task of every Project, quickly and intuitively. Don’t worry, a Project is nothing new – it’s exactly the same as a Calendar. Create a new Calendar, and you have a new Project with the same name. Create a new Project, and you have a new Calendar with the same name.

• See a list of all Projects in the main view. All the critical information you need is there: total number of tasks, number completed, total duration of the project, and % complete. Wow!
• Create different Project templates, then copy them to create new projects. Great for anything from a shopping list to a packing list to your Great American Novel to a project management template for your next killer iPhone App.
• Tap on the triangle to see a cascading view of the active Tasks in any Project. Drag tasks up and down to change their order. Or drag a task into another Project to change its project/calendar.



• Tap on the right arrow to see and edit the Detail of any Project. Here, you can Quick Add new Tasks to a specific project, and you can also view all of your completed Tasks (the ones you have marked ‘Done.’)
• The GTDo feature always takes the currently active Task from each Project and displays it in the Tasks View. But from the Projects Detail view, you can also select other items to be shown in the Tasks view. This is great if you want to multi-task or to just work on more than one task from a given Project during the day.

Task View Improvements

The Task View was great in SmartCal 1.0. Now it is even better. Here are a few of the new features:

• One-tap filters to see exactly what you want, when you want.
• Multi-select Stars for quick manual filtering of specific items.
• Tasks bars are larger and easier to grab, even if you are “all thumbs.”
• Quick-Add bar for creating new tasks on the fly. Because your stream of consciousness should not be interrupted by drop-down menus or pop-up buttons.

Let’s not forget the Calendars!

With all the GTD and Project features, you might just overlook what SmartCal really is: one heck of a smart calendar. No other calendar has anywhere near all of these features:

• Tasks are placed directly into the free time in your current day’s calendar.
• Tasks are even split to fit.
• Swipe left or right to see different days.
• Tap directly on the time line to quick-create a new calendar item.
• Recurring events,
• All -day events, and
• Pop-up Alerts.
• No-keyboard “Action buttons” allow you to create a new item, just by tapping on the icons.
• Integrates with your iPhone Contacts list.
• Drag events up and down to change times.
• Even drag tasks to specific time slots, if you want.
• Flip your iPhone sideways to see an entire Week, or Month…

Week Calendar

• See busy time for each day, by calendar color.
• Tap on any day to zoom in.
• Create new events directly from a zoomed calendar, same as our Day calendar.
• View All-day events and Multi-day events in a separate pane.
• Tap arrows to go to the next or previous weeks.

Week View

Month Planner View

• From Week View, tap on the Month to switch to Month view. (That was kind of intuitive, don’t you think?)
• All-Day Events are shown as calendar-colored lines.
• Busy days are darker, less busy days are lighter.
• Highlight a day. The detail is shown on the right.
• Tap the day detail on the right to zoom in to a fully-editable day calendar. Ingenious!
• Select any day, then flip your iPhone back to ‘portrait.’  You’ll automatically jump to that day in the Day calendar.  Now that’s Smart.

Month View

Month with Day Detail

Usual disclaimer: SmartCal GTD is currently in beta testing. Design and features are subject to change at the slightest whim.