SmartTime Interactive Guide for iPhone

Tap !

Smart Time is simple, because we do everything for you.

Create a task with a tap or two. SmartTime organizes everything.
Choose what kind of task: Normal? Deadline? Appointment?
View your day how how you want.
Finish by Editing and Filtering.

Create

Create
Move
Edit

Click on the "+" icon in any view, to create a new item. You only need enter the Title. Then you are done.

Creating an Item with one tap.

Shortcut: Using Action Icons.

SmartTime even suggests when to do your tasks.

Tips:

Try to estimate the Duration. Just roughly will do.
Leave Deadline as "none," unless you have a specific deadline.
Click the icon for more choices.
Go to Settings to determine how you want SmartTime to handle deadlines, home and office hours, and others.

Tap the item once to enter "Move Mode." You can then move the item with the tip of your finger. Watch how SmartTime re-organizes everything else around it:

Moving a Task

Tip:

Be aware that you cannot move an item into the past.

Move Mode also provides the "Four D's" Power Options on the bottom menu bar.

Trash Can: Delete a task (with no record).

MarkDone: This keeps a record in FocusView and History

Defer: Change the deadline to another day or week.

Duplicate: An easy way to create new items!

Tap Twice on an item, to Edit it. You can change anything including the type, duration, deadlines, project. You can do this any time, for any task.

Edit a Task to change the duration, and choose a project.

Tips:

Notice how you can see all of the details of your item, in this view.
You can create an item with only one or two taps, then Edit it later.
Don't forget to choose the Project type. These are handy for Filtering.

Choose

Task
Deadline
Event

When you creat an item there are three types. Tasks, Tasks with Deadlines, and Events.

By default, all new items are simple Tasks. They are easy to move around because they do not have fixed deadlines.

If you select a deadline for a Task, then it will take priority over other tasks, particulalry as time approaches the deadline.

Selecting a Deadline for a Task

Selecting a more specific Deadline for a Task

Tips:

The number of days until a Deadline Task is due, is shown in the Badge.
If a Deadline task is due today, it will look like this:
If a Deadline task is overdue, the Badge will look like this:

When you select an item as an Event, a couple of things change.

An Event, or meeting, has a fixed start and finish time. You select this by first choosing the duration, then chosing the start date and time.

Creating an Event

View

Smart
Calendar
Focus

View your day three ways. Shift back and forth between views.

In Smart View, the Dynamic Day Line is your magic wand. Everything above it, can be completed today. Everything below it, will have to wait until tomorrow.

Watch the Dynamic Day Line in action.

Calendar View shows the same items as Smart View, but in a more traditional Calendar. But this is far more useful than any 'normal' calendar:

Tasks, Deadlines, and Events are all included in the Calendar View.

Move items with the tip of a finger

Flip from day to day, with the flip of a finger.

Move items from one day to the next, by dragging them.

Convert a Task into an Event just by moving it to a specific time.

Focus View is our most simple, yet most powerful, view. It allows you to focus on the 5 tasks that need to be done, and the 5 tasks that have just been done. It provides both focus and context during the day.

Managing tasks in Focus View

Auditing Task History

Finish

Filter
Settings

Filter is quick and flexible. Filter by any task type, location, project, context, or keyword tag. SmartTime arranges your tasks in priority for each Filter you use.

View Office items only.

View Tasks only.

The Settings page is powerful and fun.

Change the Skin for a completely different look.

Tips:

Edit the SmartTime settings to determine your working hours for Home and Office, both during the Week and on Weekends. This helps SmartTime decide how to prioritize your items, and when to fit them into your day.
You can overlap Home and Office times.
If your Deadlines are 'rigid,' then be sure to leave "Auto Bump Deadlines" to off. If you set this to On, then SmartTime will change your deadlines for you as you add and edit other tasks and events.